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Tonkin + Taylor Privacy Statement

The Tonkin + Taylor group of companies (“we” /“us” / “our”) includes Tonkin & Taylor Limited, Tonkin & Taylor Pty Limited, Tonkin & Taylor International Limited, Tonkin & Taylor International Pty Limited, Bligh Tanner Pty Limited, Geotechnics Limited, Geosales Limited and Chadwick Geotechnics Pty Limited. We are committed to protecting the personal information of our website visitors, prospective employees, clients and suppliers (“you” / “your”) in accordance with the data protection and privacy laws to which we are subject (principally, the Privacy Act 2020 (NZ) and the Privacy Act 1988 (Aust)). The purpose of this Privacy Statement is to tell you how we collect and use your personal information, and make sure you are aware of your rights.

If you use our services, or are a supplier of goods or services to us, further information will be provided as part of the engagement process. If you are a prospective employee or job applicant, information about how your personal information is handled for recruitment purposes is set out in the Recruitment Privacy Statement from our recruitment services provider. If you are an employee or contractor, information about how we handle your personal information is available on our intranet and has already been provided to you.

Personal information we collect

Personal information is any information relating to you that enables you to be identified either directly or indirectly. Personal information that we hold about you may include your name, address, email address and phone number.

If you choose not to provide us with your personal information when requested, we may be unable to offer you certain services and/or products.

Information you provide to us

We collect information you provide to us directly, including when you send us an e-mail, enter a search query, create an account on one of our websites, or submit a job application online.

Information we collect automatically

We collect some non-personal information, such as the IP address from which you accessed this website, the date and time you are visiting, the pages you accessed, the type of browser and operating system you use, and the terms you use to search for content on our site. This information cannot be used to personally identify you. We use it for system administration, auditing website usage, improving it for different customer profiles, and our internal reporting.

Information from third parties

We may obtain some information indirectly from third parties, with your consent. For example, when you apply for a position with us, we ask for your approval to collect this information from referees you nominate and to conduct a background check with the relevant government agency. We may also receive additional information about you from other publicly and commercially available sources, as permitted by law. Public information about you can consist of information published on the internet or personal information that you have made public (for example, on your social media profiles).

We may combine all of the information we collect or receive about you and use or disclose it in the manner described in this Privacy Policy. We will take reasonable steps to ensure that the personal information we hold is accurate, complete, and up to date.

Use of your information

We collect and use your personal information, and may share your personal information with others acting on our behalf, for one or more of the following purposes:

  • If you are a client, to assess prospective projects, prepare proposals, or provide our services and/or products in accordance with our contract with you;
  • If you are a subcontractor or subconsultant, to assess potential engagements, or provide services and/or products to our clients;
  • If you are a prospective employee or job applicant, for the purposes of the recruitment process and, if you become an employee, for the purposes of administering your employment with us;
  • For market research purposes, including research about the use of our website/s and making improvements to them;
  • information used for identification or verification purposes in order to access our websites, apps, online portals, accounts, services and/or products;
  • To assess and respond to any requests or complaints you might make to us;
  • To develop or improve our services and/or products;
  • To comply with our regulatory and legal obligations.

Where you have consented to us using your personal information for marketing purposes, we may use your information to conduct marketing and data analysis or to send you updates and news concerning us, our publications and invitations to events we host. If at any time you wish us to stop using your information for these purposes, please email us at privacy@tonkintaylor.co.nz or use the “unsubscribe” facility in the relevant email message.

Tonkin + Taylor Group currently uses only biometric processing (such as fingerprint authentication, facial recognition, or other biometric identifiers) to enable personnel to log in to certain devices and systems. We (and our external recruitment service providers) may use automated applicant-tracking or artificial intelligence systems to assess job applications. These systems may use information submitted in applications to screen, score, rank, or shortlist applicants against relevant role criteria, producing a shortlist, score, or recommendation that is substantially and directly related to our decision whether to progress, interview, or offer employment to an applicant.

Disclosure of your information

To the extent allowed by applicable law, we may disclose your information to:

  • Any company within the Tonkin + Taylor group of companies (which could operate in New Zealand, Australia or the Pacific Islands) for administrative purposes;
  • Our external service providers or suppliers, such as companies that provide us with data or “cloud” hosting, technical support, recruitment support or other services;
  • Third-party service providers and consultants in order to deliver services and/or products to our clients, or to protect the security or integrity of our business, including our databases and systems and for business continuity reasons;
  • Third parties for the purposes of implementing a joint venture, alliance or other form of business collaboration on a project, or in the event that we transfer all or a portion of our business or assets to a third party, such as in the implementation of a merger or sale;
  • Our professional advisers, insurers, banks and external auditors;
  • Any person, as required by law, including any regulatory agency, if we reasonably believe we must do so to comply with the law or that doing so is required to prevent, detect, investigate or remedy improper conduct that potentially affects us;
  • Any other third party to whom you have provided your consent.

Retention of your information

We will take all reasonable steps to ensure that information held is accurate, up-to-date, complete, relevant, not misleading and is used only for the purposes stated in this policy. We do not hold your personal information for longer than is required for the purpose/s for which the information was collected.

Links to other websites and third parties

Our websites may contain links or references to third-party owned or operated websites or online services. We are not responsible for the collection of personal information or the security or privacy of such information on any such third-party sites or services. You should check the privacy notice and policies of each website you visit.

Where you submit information on behalf of another person, you confirm that you have made that person aware of how we may collect, use and disclose their information, the reason you have provided it, how they can contact us, the terms of this Privacy Statement and that they have consented to such collection, use and disclosure.

Cookies

Our websites may use cookies, which are small files stored on your computer’s hard drive. We recommend enabling cookies to make the website easier to use, but it is up to you whether you do so. Not all features of our websites may be available if you do not enable cookies.

Storage and protection of your information

Personal information we hold is stored in written or electronic form on our servers and computers, as well as in various physical locations. We use reputable cloud service providers, including Microsoft services, that may store or process information within New Zealand, Australia or other approved jurisdictions. We maintain physical, technical and organisational safeguards to protect your personal information from misuse, unauthorised access or disclosure and loss or corruption by computer viruses and other sources of harm. We restrict access to personal information to our staff members and third parties who need to know it for the purposes set out in this privacy statement. Where we engage an external service provider to hold your information on our behalf, we take reasonable steps to ensure that the information will not be transferred, held, used or disclosed by the service provider inconsistently with applicable data protection and privacy laws (to at least the standard required by New Zealand/ Australian laws).

Your rights

You have the right at any time to enquire about the personal information we hold about you and to access it. In addition, you can request correction of any of your personal information.

If you inadvertently receive or are exposed to personal information or become aware of a suspected or potential privacy breach, you should immediately notify us. We will investigate any suspected or potential breaches promptly, thoroughly, and in a manner consistent with applicable law. We will notify relevant authorities and/ or affected individuals of any eligible or notifiable privacy breaches, as required by applicable laws.

If you want to exercise one or more of your rights, report a suspected or potential privacy breach, have any queries about this Privacy Statement, or if you are unhappy with how we’ve handled your personal information, please send an email to our Privacy Officer at privacy@tonkintaylor.co.nz. Our Privacy Officer will acknowledge receipt of your communication and respond to you within the period required by law or otherwise within a reasonable timeframe. If you believe we have failed to resolve your complaint satisfactorily, you can lodge a complaint directly with the relevant supervisory authority.

Changes to this Privacy Statement

We may revise this Privacy Statement from time to time and notify you of those changes by posting an updated version of this statement on our websites.

October 2026